Human Resources Representative

Job Description

Delivers friendly, high-quality service to internal customers (HR Department, co-workers, employees and applicants).

Actively works with the department on process improvements.

Assists in interpreting company policies, benefits and processes to managers, employees and/or family members.

Responsible for processing benefit information and maintaining documentation in an orderly manner.

Maintains and develops jobs descriptions for OVHD.

Assists in developing processes and writing or updating company policies.

Responsible for OVHD's Leave of Absence processes.

Responsible for sending scheduled reminders to department managers on evaluations, licenses and certificates

Assists with New Employee Orientation.

Assists with HR activities such as open enrollment, annual service awards.

Responds to general department mail; types letters, memos, forms and miscellaneous correspondence.

Assists in filing of all employee personnel documentation.

Assists with and follows-up on HR activities as needed.

Answers HR department telephones, initiates action for urgent messages.


  1. New enrollments and status changes

    1. Medical, dental, vision, life, STD, LTD

    2. COBRA

  2. Notify benefit plans

  3. Audit for accuracy

  4. Enter in Meditech, set up deductions


Leave of Absence

1.   Process and track all leaves of absences

a.     Enter in Meditech, update spreadsheet, follow up with Matrix

b.    Complete SDI integration

c.     Keep files updated with each change

d.    Send notice letters as applicable

e.     Complete EDD notices timely



      1.   Process all status changes

a.     FT, PT, PD, Terminations

b.    Enter salary changes

c.     Send mandatory notices



      1.   Run monthly reports     

                  a.   Evaluations due

                  b.   License, certifications, re-orientation, mask

                  c.   Follow up on expirations, process suspensions


New Hires

      1.   Coordinate pre-employment appointments, Occupational Health

      2.   Process new hire paperwork, background

      3.   Enter in Meditech

      4.   Create file


Minimum Education:

High school graduate or equivalent required


Minimum Experience/Skills:

Three (3) to five (5) years' experience preferred in personnel or HR field

Must be detail and customer service oriented, manage multiple tasks, be an effective team member and demonstrate core values.

Experience with an HRIS database, Microsoft applications, and high level of Excel preferred

Must have demonstrated ability to use proper English and punctuation.

Data entry of 55-60 wpm with accuracy

Able to perform basic mathematical calculations



Company Description
A little about us, with over 600 employees and in a growth mode, Oak Valley Hospital District is a full service, non-profit public hospital created to provide residents of Oakdale and the surrounding rural communities, with access to superior quality medical care. We also operate four community health centers providing primary care medical services and plan to expand this business as well. As an organization we take care of nearly 90,000 patients a year.

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