Payroll Coordinator

Job Description

The Payroll Coordinator processes bi-weekly payroll for employees of Oak Valley Hospital District and promptly resolves issues with employees and management.  Responsible to prepare and distribute labor distribution reports and prepare payroll tax filings.  Assumes responsibility for the Pension Plan administrative functions under the direction of the Director of Finance. 

1.     Maintains a thorough understanding of Medi-tech Payroll/Personnel system; adds or changes earnings/withholding/benefits dictionaries as appropriate.  Participates on the Medi-tech upgrade team for Payroll module. 


2.     Interpret and analyze time sheets; process time sheets in an accurate and timely manner to ensure proper payment of District employees.


3.     Audit time sheet coding for discrepancies/errors and works with managers to correct recurring errors.


4.     Process Direct Deposit transmittals, prints checks, calculate payroll tax liability.


5.     Responsible for payroll tax filings under the direction of the Accounting Manager/Controller.


6.     Process information on new hires and employee changes.


7.     Apply understanding of federal and state payroll regulations to District payroll; keeps current on District Payroll policies, and raises issues in a timely manner.


8.     Process employee withholdings and third party payments for garnishments, direct deposits, and other payroll deductions.


9.     Accountable for Vacation and Sick accruals.


10.  Assists Human Resources in processing salary changes, new hires and terminations.


11.  Assists Human Resources and employees with information.


12.  Alphabetize and file time sheets.


13.  Prepare new time sheets for distribution.


14.  Prepare manual paychecks if necessary; evaluates manual check requests for root cause and works to improve accuracy and responsiveness.


15.  Accountable to perform pension administration duties under the direction of the Chief Financial Officer.  Includes enrollment of employees on the provider network, verify and correct weekly pension contribution amounts, and process Pension Loan Applications.


16.  Maintain a comprehensive policy manual that addresses payroll processing and payroll issues.


17.  Assist with special projects as requested by Controller and Senior Staff.


Minimum Education:

Associate degree or some college coursework in accounting/finance preferred

Specialized training in Payroll Administration, FLSA, Pensions and/or Computerized Accounting preferred

High school graduate or equivalent required


Minimum Experience/Skills:

Two (2) to three (3) years’ payroll/accounting experience

Experience in a healthcare environment preferred

Knowledge of current pay practices, pensions, FLSA, etc.

Knowledge of computerized payroll systems; Excel and MS Word

Able to perform basic mathematical calculations


Physical Demands:

Prolonged, extensive or considerable sitting/standing/walking

Lifts, positions, pushes up to 50 pounds

Considerable sitting, reaching, stooping, bending, kneeling, crouching

Manual dexterity and mobility

Ability to move quickly


Vision Requirements:

Ability to adjust vision sufficiently to perform duties


Working Conditions:

Subject to varying and unpredictable situations

Subject to irregular hours

Increased stress due to multiple calls and inquiries




Company Description
A little about us, with 600 employees and in a growth mode, Oak Valley Hospital District is a full service, non-profit public hospital created to provide residents of Oakdale and the surrounding rural communities, with access to superior quality medical care. We also operate four community health centers providing primary care medical services and plan to expand this business as well. As an organization we take care of nearly 90,000 patients a year.

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